I. Recruitment

Teacher-Applicant

 -Application Letter

1. Submit the documentary requirements to the Principal of

none

none

5 months

 -School

  

 -Personal Data

     the school applying for.

   

   Screening

  

   Sheet (Personnel

2. School Screening Committee will evaluate the documents

   

   Committee

  

   Services, DCS Mla)

    submitted by the applicant

   

 -District

   

3. Summary of the results of the evaluation and the documents

   

   Screening

   

    will be submitted to the District Screening Committee

   

   Committee

   

4. Interview and Demonstration Teaching to be scheduled

   

 -Division Office

   

    by the District Screening Committee

    
   

5. Results of the interview and demonstration teaching will

    
   

    be submitted to the Division Office

    
   

6. Posting of the results will be posted at the Division Office

    

II. Records

       

    a. Form137

 -School where the

 -Written request

1. Submit the written request at the Record’s Office

Logbook

none

30mins-

 -Principal/

 

student is currently

from the school

2. Records Officer/Clerk will check the name if included in

signed

 

1hour

   Officer In-Charge

 

enrolled

where the student

    the master list (Form18)

by the

  

 -Clerk/Records

 

 -Alumni/Student

is currently enrolled

3. If the name is in the Form18, the Clerk/Records Officer

requesting

  

   Officer

 

 -Parents/Guardian

 -Letter of request

     will check the Form137 which is alphabetically arranged

party

   
 

 -Others

with the full name,

    by School Year

upon

   
  

date graduated and

4. Form 137 will be encoded and printed

release

   
  

the purpose

5. Principal/Officer In-Charge will sign the Form137

of form/s/

   
  

 -Authorization of

6. Clerk/Records Officer will release the Form137 to the

document/s

   
  

the requesting

    requesting party

requested

   
  

party and photocopy

     
  

of ID and ID of the

     
  

person being

     
  

authorized (if being

     
  

requested by

     
  

another person

     
  

other than the client)

     

    b. Certification

 -Alumni

 -Letter of request

1. Submit the written request at the Record’s Office

Logbook

none

30mins-

 -Principal/

           of           Graduation

 -Parents/Guardian

with the full name,

2. Records Officer/Clerk will check the name if included in

signed

 

1hour

   Officer In-Charge

 

 -Others

date graduated and

    the master list (Form18)

by the

  

 -Clerk/Records

  

the purpose

3. Certification will be encoded and printed

requesting

  

   Officer

  

 -Authorization of

4. Principal/Officer In-Charge will sign the Certification

party

   
  

the requesting

5. Clerk/Records Officer will release the Certification to the

upon

   
  

party and photocopy

    requesting party

release

   
  

of ID and ID of the

 

of form/s/

   
  

person being

 

document/s

   
  

authorized (if being

 

requested

   
  

requested by

     
  

another person

     
  

other than the client)

     

    c. Certification

 -Student

 -Letter of request

1. Submit the written request at the Record’s Office

Logbook

none

15-30mins

 -Principal/

          of    Enrolment

 -Parents/Guardian

with the full name,

2. Records Officer/Clerk will check the name if included in

signed

  

   Officer In-Charge

 

 -Others

date graduated and

    the master list (Form18)

by the

  

 -Guidance

  

the purpose

3. Certification will be encoded and printed

requesting

  

   Counselor

  

 -If currently

4. Principal/Officer In-Charge will sign the Certification

party

  

 -Adviser

  

enrolled, letter

5. Clerk/Records Officer will release the Certification to the

upon

  

 -Clerk/Records

  

from the Adviser

    requesting party

release

  

   Officer

  

 -Authorization of

If currently enrolled

of form/s/

   
  

the requesting

1. Guidance Counselor will issue the certificate of enrollment

document/s

   
  

party and photocopy

 

requested

   
  

of ID and ID of the

     
  

person being

     
  

authorized (if being

     
  

requested by

     
  

another person

     
  

other than the client)

     

   d. Duplicate

 – Student

 -Duly notarized

1. Submit the Affidavit of Loss at the Record’s Office

Logbook

none

30mins-

 -Clerk/Records

          Card

 -Parents/Guardian

Affidavit of Loss

2. Records Officer/Clerk will check the name if included in

signed

 

1hour

   Officer

   

    the master list (Form18)

by the

  

 -Principal/

   

3. Records Officer/Clerk will request duplicate card

requesting

  

   Officer In-Charge

   

    from the Property Custodian/Supply Officer

party

   
   

4. Records Officer/Clerk will accomplish the duplicate card

upon

   
   

5. Principal/Officer In-Charge will sign the Duplicate Card

release

   
   

5. Clerk/Records Officer will release the Duplicate Card to the

of form/s/

   
   

     requesting party

document/s

   
    

requested

   
        
        

   e. Reconstructed

 -Alumni

 -Letter of request

1. Submit the written request & Affidavit of Loss at the

Logbook

none

1 day

 -Schools Division

         Diploma

 -Parents/Guardian

with the full name,

    Records Office

signed

  

   Superintendent/

  

date graduated and

2. Records Officer/Clerk will check the name if included in

by the

  

   OIC

  

the purpose

    the master list (Form18)

requesting

  

 -DCS Manila-

  

 -Duly notarized

3. If the name is in the Form18, the Clerk/Records Officer

party

  

   Research Services

  

Affidavit of Loss

     will check the Form137 which is alphabetically arranged

upon

  

 -Principal/

  

for the Original

     by School Year

release

  

   Officer In-Charge

  

Diploma

4. Reconstructed Diploma, Form 137, Certification of Graduation

of form/s/

  

 -Clerk/Records

  

 -Authorization of

     and Indorsement for the Superintendent of City Schools, Manila

document/s

  

   Officer

  

the requesting

    will be encoded/accomplished by the Clerk/Records Officer

requested

   
  

party and photocopy

5. Principal/Officer In-Charge will sign the documents

    
  

of ID and ID of the

6. Clerk/Records Officer will release the documents to the

    
  

person being

    requesting party

    
  

authorized (if being

7. Requesting party will bring the documents at the Records

    
  

requested by

    Services of the Schools Division Office-Manila for signature

    
  

another person

   of the Schools Division Superintendent.

    
  

other than the client)

     
        
        

  f.  Correction

 -Alumni

 -Letter of request

1. Client will submit the documents at the school and will fill up

Logbook

none

30mins-

 -DepED-NCR

         of name/

 -Parents/Guardian

with the full name,

    corresponding CAV form to be indorsed to the DepEd-NCR.

during

 

1hour

 -Schools Division

        date of birth/

 

date graduated/

2. Client will bring the sealed envelope containing the documents

releasing

  

   Superintendent/

        place of birth

 

last school year

    at the DepEd-NCR for checking and issuance of a resolution.

of form

  

   OIC

        and other

 

attended and the

3. Client will submit the resolution at SDO-Manila for

   

 -DCS Manila-

        information

 

purpose

     indorsement to the school.

   

   Research Services

        in the school

 

 -Duly notarized

4. Clerk/Records Officer will prepare and issue the corrected

   

 -Principal/

        records

 

Affidavit of

    documents to the client

   

   Officer In-Charge

  

Discrepancy

5. An Indorsement will be issued for the Sch Division

   

 -Clerk/Records

  

 -Duly notarized

     Superintendent if it is correction of name in the

   

   Officer

  

Affidavit of Two

     diploma (reconstructed)

    
  

Disinterested

     
  

Persons

     
  

 -Photocopy of

     
  

birth/baptismal

     
  

certificate with

     
  

the correct data

     
  

of the client

     
  

 -Authorization of

     
  

the requesting

     
  

party and photocopy

     
  

of ID and ID of the

     
  

person being

     
  

authorized (if being

     
  

requested by

     
  

another person

     
  

other than the client)

     

g. Certification/

 -Alumni

 -CAV Form 1 –

1. Client will submit the documents at the school and will fill up

Logbook

none

30mins-

 -DepED-NCR

    Authentication/

 -Parents/Guardian

   Application for

    corresponding CAV form to be indorsed to the DepEd-NCR.

during

 

1hour

 -Principal/

    Verification

 

   CAV

2. Client will bring the sealed envelope containing the documents

releasing

  

   Officer In-Charge

    (CAV)

 

 -Authorization of

    at the DepEd-NCR for checking and issuance of a certified/

of form

  

 -Clerk/Records

  

the requesting

    authenticated/verified school records

   

   Officer

  

party and photocopy

     
  

of ID and ID of the

     
  

person being

     
  

authorized (if being

     
  

requested by

     
  

another person

     
  

other than the client)

     

III. Guidance

       

   a. Counselling

       

          Individual/

Students

Written report or

1. Facilitate individual/group counselling

 -narrative

 

indefinite

 -Guidance

          Group

Teachers

complaint

2. Make follow-up on the academic, personal, social and

report

  

   Counsellor

 

Parents

 

    emotional problems of the pupils

of the

  

 -Teacher

    

incident

   
    

happened

   
    

 -evalua-

   
    

tion

   
    

sheet

   

   b. Placement

Irregular students

Form Application

1. Fill the form for back subject

    

        -back subject

Average students

Personal Data

2. Make a schedule

    

        -PEPT

Regular students

 

3. Encourage average students to submit requirements

    

        -Scholarship

Parents

 

4. Interview the students and parents

    

   c. Career

3dr Year Students

Personal Information

1. Invite some speakers from DOLE

    

       Guidance

  

2. Conduct a seminar on career coaching